STATE OF NORTH CAROLINA                                                        BOARD OF COMMISSIONERS

COUNTY OF HENDERSON                                                                                              OCTOBER 4, 2004


The Henderson County Board of Commissioners met for a regularly scheduled meeting at 6:00 p.m. in the Commissioners' Conference Room of the Henderson County Office Building.


Those present were:  Chairman Grady Hawkins, Vice-Chairman Larry Young, Commissioner Bill Moyer, Commissioner Charlie Messer, Commissioner Shannon Baldwin, County Manager David E. Nicholson, Assistant County Manager Justin Hembree, County Attorney Angela S. Beeker, and Clerk to the Board Elizabeth W. Corn.


Also present were: Planning Director Karen C. Smith, Budget and Management Director Selena Coffey, Public Information Officer Chris S. Coulson, Fire Marshal Rocky Hyder, County Engineer Gary Tweed Director of Human Resources Jan Prichard, Director of Public Health Tom Bridges, and Finance Director J. Carey McLelland. Deputy Clerk to the Board Amy Brantley was present through nominations.



Chairman Hawkins called the meeting to order and welcomed all in attendance.



Commissioner Baldwin led the Pledge of Allegiance to the American Flag.



David Nicholson gave the invocation.



David Nicholson – “Before we proceed with tonight’s agenda, a week ago this past Friday Commissioner Baldwin told me that the Board was going to fire me this evening.  If this is the case I would request that the Board proceed with that motion.”


Commissioner Baldwin denied this statement and accused the County Manager of slander.


Commissioner Moyer – “Grady, what I was gonna say is I really think in light of where we stand and to have a successful – and a meeting that has any purpose we need to deal with the closed session items first.”


Chairman Hawkins – “Is that – is that your motion as your adjustment to the agenda?”


Commissioner Moyer – “That is my motion, yes.”


Chairman Hawkins – “OK, motion on the floor is to go into closed session pursuant to NCGS 143-318.11

1.         (a)(3)    To consult with an attorney retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged and to consult with an attorney employed or retained by the public body in order to consider and give instructions to the attorney with respect to a claim and

2.         (a)(6)    To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee.


That’s the motion on the floor for – from Commissioner Moyer to change the agenda and take that item first.  Is there any other changes to the agenda other than that one item?”


Commissioner Moyer – “Not from my standpoint.”


Chairman Hawkins – “Any other changes to the agenda?  Ok, all those in favor of that motion to take the closed session first on the agenda and the rest of the agenda as presented, say ‘aye’.”


In unison “Aye”.


Chairman Hawkins – “OK, then we’ll go into closed session.”



Please see motion above for the reasons for closed session.


The Board went into closed session, no staff, just five Commissioners.  The Chairman came out once to consult with the County Attorney.   Approx. 7:20 – 7:30 p.m. Chairman Hawkins came out of closed session and asked Mr. Nicholson to join the Board.


Just past 8:00 the Board came out of closed session and Chairman Hawkins made the following announcement.


Chairman Hawkins – “The Board has decided that it will continue to work with the County Manager and will have further evaluation at a later date on the first issue of the evening.”


Chairman Hawkins made the motion that the Board accept the agenda as presented.  All voted in favor and the motion carried.



Commissioner Moyer asked that item “F-Pardee Hospital – Certificate of Need” be pulled from the agenda for some discussion.  The packet in the agenda referred to a presentation by Bob Goodwin.


Chairman Hawkins stated that presentation would be by Ms. Barbara Platz in place of Bob Goodwin.


Item F – Pardee Hospital – Cerfificate of Need

The Board was presented with a Resolution for adoption, requested by the Board of Directors of the Henderson County Hospital Authority for the Board’s support of a non-competitive Certificate of Need (CON).


Mr. Nicholson placed this item on the Consent Agenda since is was a non-competitive CON.


Ms. Barbara Platz explained that the Hospital acquired their original linear accelerator in 1993 and propose to replace that piece of equipment.  At the time of replacement it will be twelve years old.  The new equipment will offer a great deal of additional functionality, higher speed, and will update the radiation therapy program to current standards.

Chairman Hawkins made the motion that the Board accept the consent agenda as presented, including item F.  All voted in favor and the motion carried.


The Consent Agenda consisted of the following:


Draft minutes were presented for the Board’s review and approval of the following meeting(s):

            September 7, 2004, regular meeting


Economic Incentives Agreement – Pepsi-Cola Bottling Company of Hickory, NC, Inc.

County Staff had recently received a signed Incentives Agreement from Pepsi- Cola and it was presented for the Board’s consideration. 


Mr. Nicholson recommended the Board approve the incentives agreement.


Tax Collector’s Report

Terry F. Lyda, Henderson County Tax Collector, had provided the Tax Collector’s report dated October 18, 2004 for the Board’s information.


Darlene  B. Burgess, Deputy Tax Collector, had provided the Deputy Tax Collector’s report dated October 18, 2004, for the Board’s information.


Financial Report – August 2004

Cash Balance Report – August 2004

The YTD costs in the General Fund Non-Departmental line item are the annual property/liability and workers compensation insurance premiums paid to the NCACC Insurance Risk Pools for FY 2005.  These costs will be allocated out to departmental budgets in succeeding months. 


The YTD deficit in the Emergency Communications Fund is primarily due to an accounting entry to reverse accounts receivable recorded in this fund at June 30, 2004.  The deficit in this fund will reverse itself over the next few months and show a positive financial position.


The YTD deficit in the CDBG-Scattered Site Housing Project, the CDBG-Parkside Commons Project, the Mills River Watershed Protection Project, the Mud Creek Watershed Protection Project and the Mills River Sewer Capital Project are all temporary due to timing differences in the expenditure of funds and the subsequent requisition of Federal and State funds to reimburse these expenditures.


The County Services Building Project deficit is due to architectural fees, demolition/abatement and utilities relocation work performed at the former Carolina Apparel Building.  It is anticipated that these costs will be recouped from financing proceeds for the project.


Henderson County Public Schools Financial Report – August 2004

The Schools Financial Report was provided for August for information and consent approval.


Pardee Hospital – Certificate of Need

Please see above. (page #2)


Resolution – Blue Ridge Fire & Rescue – Tax Exempt Loan

At the May 3, 2004 Fire and Rescue Advisory Committee meeting, Gary Brown, Chief of Blue Ridge Fire & Rescue advised Committee members of the intent to purchase a Heavy Rescue Vehicle in 2004.  The department plans to finance $300,000 over a 5 year term with 20 quarterly payments of $16,341.46.


A motion to approve the purchase of the Heavy Rescue Vehicle was made by Rick Livingston and seconded by Chip Gould with unanimous approval.


Blue Ridge Fire & Rescue respectfully requested authority for the Chairman to execute the prepared Resolution to First Citizen Bank & Trust Company.



Chairman Hawkins made the motion for the Board to go into public hearing.  All voted in favor and the motion carried.


Rocky Hyder presented to the Board a singular road name, requested by the property owners along the road. The proposed road name is Dalton Farm Road.


On September 7, 2004, the Board of Commissioners designated October 4, 2004 at 7:00 p.m. for a public hearing on Dalton Farm Road.


Public Input

There was none.


Chairman Hawkins made the motion to approve the road name of Dalton Farm Road be accepted.  All voted in favor and the motion carried.


Chairman Hawkins moved the Board go out of public hearing and into the second public hearing. All voted in favor and the motion carried.


PUBLIC HEARING on Property Address Changes

On September 7, 2004, the Board of Commissioners designated October 4, 2004 at 7:00 p.m. as a public hearing for the purpose of approving property address changes from February 1, 2004 through September 30, 2004.  Pursuant to NCGS 153A-239.1 counties must hold a public hearing on property address changes, therefore the Board conducts public hearings on a bi-annual basis to formally approve changes made by the Property Address Office during the previous six month period.  A list of address changes had been provided to the Clerk to the Board.


Mr. Hyder stated that most of the property address changes were due to development on roads and road name changes.  He stated there were approx. 1,200 changes listed. 


Public Input

There was none.


Chairman Hawkins made the motion to approve the list as presented by Mr. Hyder as the bi-annual update.  All voted in favor and the motion carried.


Chairman Hawkins made the motion for the Board to go out of public hearing.  All voted in favor and the motion carried.


Notification of Vacancies

The Board was notified of the following vacancies which will appear for nominations at the next meeting:


1.                Cable Franchise Renewal Advisory Committee – 6 vac.

2.                Henderson County Transportation Advisory Committee

3.                Hendersonville Planning Board – 1 vac.

4.                Hospital Corporation Board of Trustees – 1 vac.



Chairman Hawkins reminded the Board of the following vacancies and opened the floor to nominations:


1.                Blue Ridge Community College Board of Trustees – 1 vac.

Chairman Hawkins nominated Bill Farrell.  He has indicated that he would be willing to come off the Equalization & Review Board if appointed to this. (Mr. Farrell already serves on two appointed Boards). There were no other nominations.  Chairman Hawkins made the motion to accept Mr. Farrell by acclamation.  All voted in favor and the motion carried.


2.                Community Child Protection Team – 6 vac.

Chairman Hawkins nominated Margo Nagel to position #4.  Chairman Hawkins made the motion to accept Ms. Nagel by acclamation.  All voted in favor and the motion carried.


Commissioner Baldwin nominated Jeffrey Perkins to position # 2.

Commissioner Messer nominated Mary Murray to position # 1.

There were no other nominations at this time.

Chairman Hawkins made the motion to accept these nominees by acclamation.  All voted in favor and the motion carried.


3.                Environmental Advisory Committee – 2 vac.

Commissioner Moyer nominated David Lowles.

Chairman Hawkins nominated Chuck Garrett. 

There were no other nominations.

Chairman Hawkins made the motion to accept these two nominees by acclamation.  All voted in favor and the motion carried.


4.                Henderson County Planning Board – 1 vac.

Commissioner Moyer nominated Mark Williams.

There were no other nominations.

Chairman Hawkins made the motion to accept Mr. Williams by acclamation.  All voted in favor and the motion carried.


5.                Hendersonville Board of Adjustment – 1 vac.

There were no nominations at this time so this item was rolled to the next meeting.


6.                Juvenile Crime Prevention Council – 5 vac.

Chairman Hawkins nominated Ashley Hornsby.  There were no other nominations.

Chairman Hawkins made the motion to accept Ms. Hornsby by acclamation. All voted in favor and the motion carried.


7.                Library Board of Trustees – 1 vac.

Commissioner Messer nominated Joy Perry.

Chairman Hawkins nominated Tom Orr.

The Clerk will poll the Board at the next meeting .


8.                Mountain Area Workforce Development Board – 1 vac.

There were no nominations at this time so this item was rolled to the next meeting.


9.                Planning for Older Adults Block Grant Advisory Committee – 2 vac.

There were no nominations at this time so this item was rolled to the next meeting.


10.             Senior Volunteer Services Advisory Council – 1 vac.

Commissioner Moyer nominated David Beardsley.

Chairman Hawkins made the motion to accept Mr. Beardsley by acclamation.  All voted in favor and the motion carried.


11.             Solid Waste Advisory Committee – 1 vac.

Commissioner Moyer nominated James Phelps. 

Chairman Hawkins made the motion to accept Mr. Phelps by acclamation.  All voted in favor and the motion carried.


12.             Western Highlands LME – 1 vac.

Chairman Hawkins nominated Justin Hembree. 

Chairman Hawkins made the motion to accept Mr. Hembree by acclamation.  All voted in favor and the motion carried.




  1. Jere Hyder – Mr. Hyder was not present at this time and therefore did not speak.


  1. Howard Norton – Mr. Norton explained that he has been a volunteer fireman for 36 years and Secretary of the Henderson County Fire Commission for the past 25 years. He spoke about how we had progressed over the years in emergency communications.  “We, in the fire service, are very well pleased with our communication center.”  Mr. Norton requested that before any action is taken, please consult and listen to the 26 services that depend on this center for their communications and dispatching.  He also stated that more input is needed on a matter of this importance than what has so far been presented.  Emergency services and law enforcement services have not been consulted.


  1. Rick Livingston – Mr. Livingston, Fire Chief with Mills River Fire & Rescue, stated that all the fire departments that are represented here tonight have two questions for the Commissioners.  He addressed two specific questions to Mr. Young:  1. “During the time that you have been a Commissioner how much time have you spent in the communications center observing and educating yourself on what goes on there?” 2. “Aside from the fact that the communications center is under-staffed what problems do you have with it?  Where is there a problem in the communications center other than understaffing?”


  1. Eleanor Orr – Ms. Orr had left the meeting.


  1. Kim Kappler – Ms. Kappler expressed concern that Henderson County Animal Control will be handling the injured animal calls.  She suggested the county investigate any problems they may have with All Creatures Great and Small, stating there are two sides to every story.  Ms. Kappler has done this personally for the past twenty some years.  She mentioned animal control versus animal welfare. When animals are injured, they need animal welfare.


  1. Mary Dunn – Ms. Dunn had left the meeting.


  1. Pat de Limas – Ms. de Limas thanked the Board for taking an interest in the dogs and cats of this county.  She commended the county staff, Tom Bridges, Brenda Miller and the shelter employees for the amount of time they have given the animals. 


She discussed the proposed new animal shelter, on property that isn’t in the floodplain.  She discussed the chance for educating people about animal adoption in the new facility and a spay/neuter program. 

She also expressed that the 24/7 pickup of injured animals should be the responsibility of the county.


  1. Rebecca Gamble – Ms. Gamble expressed that she was in favor of the 24/7 pickup of animal by the county.



The Henderson County Partnership for Health requested a few minutes at this meeting to update the Board on the 1.7 million dollar grant that they have received to help uninsured and underinsured persons in our community.


Terri Wallace, Executive Director for Partnership for Health, explained that the Partnership for Health’s Mission is to achieve a healthier Henderson County through community collaboration. 


Partnership for Health has received a Healthy Community Access Program (HCAP) grant from the Health Resources and Services Administration (HRSA) Program of the federal government.  The grant is a collaboration among key community health leaders which make up the Community Health Committee of the Partnership for Health.  The committee has been meeting for the past year planning the details of the grant.  Key collaborators include: Henderson County Department of Public Health, Park Ridge Hospital, Pardee Hospital, Blue Ridge Community Health Services, Mountain Laurel Community Services, Appalachian Counseling, Access II Care, Volunteer Medical Resource Center and Hendersonville Family Practice.  The grant will run until 2007 and will be used to increase coordination and quality of care for the uninsured, improve efficiency and effectiveness of services, and generate cost savings for the community.  The grant will help to decrease the severity and incidence of depression, asthma and diabetes and will extend into Polk and Transylvania counties in year two and three.


Partnership for Health is a private non-profit agency that has been serving Henderson County since 1994.  The Partnership was started by a group of community health leaders that conducted a health assessment to determine the health needs of the county.  The group incorporated as a non-profit to engage members in a collaborative spirit.  “Partnership for Health is also the local Healthy Carolinian partnership.  We have a vision to become the healthiest community in North Carolina” said Terri Wallace. “We are thankful for our many partners who came together in this outstanding endeavor to serve the community.”


In Henderson County today, there is no organized system in place to assure comprehensive, cost-effective care to the uninsured.  They believe the need in our community has never been greater.  This grant will allow health care providers to work together to care for those with chronic disease.


In year one of the grant they will concentrate on depression, year two on asthma, and year three on diabetes. It is a three year grant and will be added to each successive year. 



At the last meeting the Board took a first look at the Animal Services Ordinance Amendment.  The amendment adds provisions to deal with injured animals.  The Board has received some comments on the issue.  In order to make the ordinance effective the Board had to have a second reading, therefore it is on this agenda for Board action.


 Tom Bridges reminded the Board that he has been in Henderson County for six years and prior to his arrival animal services had been providing 24/7 emergency pickup of injured animals.  His understanding was that due to short-staffing that service was dropped.  He had been talking with Brenda Miller, Animal Control Supervisor, who feels with her current staffing that we could resume what had been done before.  She has a protocol and procedures and would be working closely with law enforcement.  They feel this service can be done with current staffing and budget.  Ideally we would have a new facility which would help to provide that service better.  This service is in phase II of the plan but they feel they can offer this service earlier than planned.


Brenda Miller explained that at one point her staff dropped to three and they had to cut something out.  At that time All Creatures Great and Small was assisting with the injured animals.  Ms. Miller said they feel that now they can help relieve the burden to All Creatures Great and Small by assisting with injured animals again.  With her current staff, they have better hours they can serve the public.


Ms. Miller answered some questions from the Board members.  This service would take place across the county, including municipalities. 


Commissioner Baldwin expressed concern and wished to wait until the Board had a letter of support or endorsement for the service from the Sheriff.  There was also some discussion that letters of support were needed from the municipalities. 


It was not the pleasure of the Board to take action at this time.  After receiving letters of support, staff will place this item back on the agenda for Board action.



Mr. Nicholson informed the Board that the architects have been working with county staff, as well as Bill Meade of Shelter Planners of America, who developed the original program for this facility.  His report, “Needs Assessment, Feasibility and Building Program Study”, outlined the features that he believes are needed for a comprehensive animal control program for Henderson County.  The plan included his projections for the shelter.  The first was a minimum 6,396 square foot facility costing approximately $845,920.  This was a basic facility. Mr. Meade’s recommendation was for a 9,500 square foot facility costing $1,254,000.


Mr. Nicholson outlined three options for the Board’s consideration:


The first alternative is based on Mr. Meade’s full recommendations.  The projected cost for this facility is $1,134,150.  They have indicated that they could eliminate features such as the carport, the freezer and future crematory room and four extra kennels, which would lower the budget to $991,500.  They also indicated a shelter could be constructed for $852,029.  However, major reductions would be made to the ‘core building’ areas such as the public areas, educational areas, and offices.  All of these plans would allow for future additional kennels.


Mr. Nicholson recommended that we proceed with the design based on the schematic concept, basing this recommendation on what he believes is needed to fully implement the programs that the Board of Commissioners had indicated interest in providing.  Some of these future programs would include citations for violations, spay and neuter programs, leash law, crematoria services and differential licensure.  This amount exceeds the current budget of $800,000; however, he recommended that the additional funds be taken from unappropriated fund balance. 


Mr. Nicholson reminded the Board that the Planning Board has not made a recommendation on our request for a zoning change of the property yet. 


Mr. Nicholson showed the facility by schematic plans (drawing), pointing out the different areas of the facility and the area for adding additional kennels. 


Following much discussion, Commissioner Baldwin made the motion to adopt the full blown plan as recommended by the County Manager and to give staff the authority they need to move forward with the project. Following more discussion, Commissioner Baldwin amended his motion that it be conditioned upon receipt of the zoning approval and authorizing the County Manager to negotiate a fee to bring back to the Board at the next meeting to proceed, based on the full-blown project.  All voted in favor and the motion carried.



Chairman Hawkins stated that at the last meeting the Board had some service delivery questions, one of which specifically dealt with Mental Health.  He referred to a memo from the County Manager dated September 27 which gave an update on how he is proceeding with the mental health issue.  He thought there had been some requests for proposals since then and the Board should hear more after October 22, 2004.


David Nicholson informed the Board that October 22 is when the bids will be opened. 


The Board will expect to have further discussion on this issue at a future meeting.



As requested during the September 7, 2004 meeting of the Board of Commissioners, County Staff had completed a report concerning the operations and funding of the County’s E-911 Communications Center. The purpose of the staff report was to provide an overview of the organizational structure, operations, and funding streams of the Henderson County E-911 Communications Center.  As requested by the Board of Commissioners, information concerning alternatives for the organizational structure and funding of the Center was also provided. 


One of the most, if not the most, important missions of any local government is to safeguard life and property.  As has been demonstrated during the recent severe weather events, Henderson County, volunteers, staff, and municipalities are committed to providing high levels of emergency services to the citizens of the County. As the County has grown, the methods in which the various emergency services are provided have changed dramatically.  However, one constant remains – the need for an effective and efficient emergency communications system.


Justin Hembree reviewed what the most common structures are for organizations of 911 Centers in North Carolina. He reviewed with the Board several options for the organization structure and operations of the E-911 Center:


1.                The center could continue to be operated as a division of the Office of the Sheriff. This option would require no changes in terms of the reporting structure or personnel and there would be no need for approval for access to the State’s Criminal Information System.


2.                The center could be operated under the County Manager as a separate County Department. The new department would have a direct reporting relationship to the Board of Commissioners through the County Manager. This structure would create a new department with a new department head. With this operation an agreement would have to be reached with the Sheriff to provide for accessing and entering DCI information.  Some of the advantages of this option include:  standardization of the chain of command with other departmental operations; direct accountability to the County Manager and Board of Commissioners.


3.                The center could be operated as a division of Emergency Management. Under this option, the operations of the Communications Center would be managed by the Emergency Management Director.  Day to day activities would be supervised by the Communications Director.  The management chain of command under this option would flow from the Communications Director through the Emergency Management Director to the County Manager and Board of Commissioners.  Again, with this option an agreement would have to be reached with the Sheriff to provide for accessing and entering DCI information.  Some advantages of this option include:  standardization of the chain of command with other departmental operations; direct accountability through the chain of command with other departmental operations; direct accountability through the chain of command to the County Manager and Board of Commissioners; close contact through the organizational structure with local emergency service agencies and individuals.


4.                The center could be operated under a Committee or Commission. With this option, the Board of Commissioners would appoint a special committee or commission consisting primarily of local leaders in the field of emergency services (police chiefs, the Sheriff, fire chiefs, the EMS Director, etc.) This special committee or commission would guide the general operations of the Communications Center through establishing policies and procedures, and through involvement in the budget process.  The Communications Director would report directly to the special committee or commission.  It should be noted that many jurisdictions in North Carolina use an advisory committee for emergency communications.  However, several jurisdictions provide oversight powers to special emergency communications committees and commissions.  Yet again, with this option an agreement would have to be reached with the Sheriff to provide for accessing and entering DCI information.  A few advantages of this option include:  direct day to day input from stakeholders in the emergency services field; accountability by emergency services officials for the operations of the Communications Center. 


The E-911 center that is operating and serving the citizens of Henderson County currently is a centralized dispatch.  All agencies are dispatched out of the center, law enforcement, emergency medical services, fire, along with other organizations, with the exception of Hendersonville Police Department.  Calls for service for Hendersonville Police Department are still routed to our 911 center and are then routed to the Hendersonville Police Department Communications Center. 



Currently there are two funding sources for the costs of the operations and capital requirements of the E-911 Communications Center – 911 Surcharge revenues and General Fund revenues.  As the County continues to grow in population and development, so too will the demand for emergency services, including emergency communications.  Like all other County services, the increased demand directly relates to increased costs.  Hopefully, some of this growth-driven cost increase can be absorbed by increases in the tax base.  However, it is important that the County consider alternative revenue sources in order to lighten the burden on our local tax payers and more fairly cover the costs for specific services.  Specifically, in terms of alternative funding options for the Communications Center, County staff discovered two possibilities:

1.                Special Tax

2.                Enterprise Fund and/or Internal Services Fund


One final issue relating to funding of the Communications Center for the Board of Commissioners to keep in mind is the use of 911 Surcharge funds.  As a legislative goal for the 2005 session of the General Assembly, the Board is requesting a change in the manner in which these funds can be used.  Currently revenue from the 911 surcharge can only be used, as a rule of thumb, for the purchase of “capital related” items that are used in the direct answering of 911 calls.  Hopefully, the General Assembly will remove this restriction and allow local governments to use these funds for operational related expenditures.  This, more than any other alternative revenue source, would greatly reduce the burden on tax payers in terms of paying for the costs associated with emergency communications operations.



During the analysis of this process several key issues arose in terms of personnel.  County staff has yet to have a good feel for the amount of time it would take for such a major transition to take place.  Questions concerning the willingness of current Communications Center employees to continue their employment directly with the County, the market for emergency telecommunicaters, and other recruitment matters would have to be answered.  County staff would also have to determine the impact that an organizational realignment would have on the operations of other departments, specifically Finance and Human Resources.  The bottom line is that many of these and other management related issues would have to be addressed if a change is made. County staff is willing and able to carry out the wishes of the Board.


As is obvious, Henderson County’s emergency communications system involves a complex matrix of emergency service agencies, volunteer organizations, County departments, emergency service personnel, and local governments.  This is an extremely complex system.  There are many issues related to emergency communications that are beyond the knowledge of County staff and will require an in-depth analysis.  An important factor in such an analysis would be the inclusion of all stake holders in this discussion.  This would be a major change to our whole emergency services system.  Therefore, County staff recommended that, if the Board is interested in the reorganization of the Communications Center and/or changes to the method of collecting revenues, the Board appoint a special committee made up of stakeholders (emergency services personnel, volunteers, county officials, and others) to research this issue, develop recommendations, and report to the Board on a specific date.


Following much discussion, Commissioner Baldwin made the motion that the Board appoint a committee, give them a timeframe and allow them to do a study and bring the report back to the Board. 


David Nicholson offered for staff to write a charter and distribute same to the Commissioners for their review.



Chairman Hawkins called a brief technical break, to change videotapes.


Following the break, Commissioner Baldwin restated and amended his motion – He moved that the Board ask staff to draft a charter that would commission a committee to be appointed by the Commissioners that would include those listed in the agenda materials as well as the Fire Service, to study the 911 communication process and organizational structure, also as it would relate to providing continuity of service, response time, participation from all those who would use the service and that the committee be appointed and report back their findings within six months. A vote was taken and the motion passed four to one with Commissioner Moyer voting nay.



Jan Prichard reminded the Board that as of the start of the fiscal year, July 1, 2004, the Board asked staff to look into pursuing a staffing and compensation and classification study, both to be conducted simultaneously.  A project team was developed.  Potential consultants were invited in and interviewed and the team gathered information prior to development of a request for proposal or request for qualifications. 


The team moved quickly and met with several consulting firms in August.  The request for qualifications went out and responses were received back from three consulting firms about mid-September. 


The Project Team received three responses to its Request for Qualifications to perform a Staffing study and a Compensation & Classification Study for Henderson County:

1-               The Mercer Group, Inc. (North Carolina, near Raleigh)

2-                MGT of America, Inc. (Columbia, S.C.)

3-               Springsted, Inc. (Virginia Beach)


It was the opinion of the Project Team that the most responsive proposal was that of Spingsted.  The Team further recognized that certain aspects of the project as proposed require clarification prior to final agreement and initiation of the project. 


The County had budgeted a total of $235,000 in FY 04-05 for both studies and implementation.  Springsted proposed pricing for separate studies:  $39,875 for the Compensation and Classification Study; $131,250 for the Staffing Study.  Out-of-pocket expenses may cost an additional $5,000 - $25,000.  The Project Team is optimistic that we will be able to achieve a reduction in the overall fee based on some tasks that may be performed by current staff as we further define the project.  Our currently budgeted funds may not be sufficient to perform the studies and fully implement the recommendations during this fiscal year.  Staff anticipates that embarking on the project will require further commitment of funds in the following fiscal year, 2005-2006, to achieve full implementation. 


Ms. Prichard informed the Board that the Project Team awaits further direction to move forward with this important project.


Mr. Nicholson requested authorization from the Board for him to get with Springsted, Inc. and negotiate a final contract with them and bring it back to the Board for approval.


Following much discussion,  Chairman Hawkins made the motion to direct the County Manager to proceed with the Compensation and Classification Study, not to exceed $40,000.


It seemed to be the consensus of the Board not to pursue the staffing study at this time but to proceed with the compensation and classification study.


Commissioner Moyer offered an amendment to Chairman Hawkins’ motion, suggesting that remaining monies go back into the incentive program for employees.  More discussion followed.


Chairman Hawkins amended and restated his motion – to proceed with the compensation and classification study and take the remainder, about $200,000, and complete the bonus program for this year.  A vote was taken and the motion passed four to one with Commissioner Baldwin voting nay.


Continued Meeting

Due to the lateness of the hour, Chairman Hawkins suggested continuing the meeting until 5:30 p.m. tomorrow, prior to the already scheduled meeting at 6:00 p.m.  He felt the following items could be finished in 30 minutes.


Chairman Hawkins made the motion to continue the meeting at 5:30, here, tomorrow.  All voted in favor and the motion carried.



Local Government Commission Meeting (LGC)

Proposal – County Services Building















Elizabeth W. Corn, Clerk to the Board                           Grady Hawkins, Chairman