MARCH 03, 1999


The Henderson County Board of Commissioners met for a special called meeting at 2:00 p.m. in the Commissioners' Conference Room of the Henderson County Office Building.

Those present were: Chairman Grady Hawkins, Vice-Chair Bill Moyer, Commissioner Renee Kumor, Commissioner Don Ward, Commissioner Marilyn Gordon, Assistant County Manager Angela S. Beeker, Staff Attorney Jennifer O. Jackson, and Clerk to the Board Elizabeth W. Corn.

Absent were: County Manager David E. Nicholson and County Attorney Don H. Elkins.


Chairman Hawkins called the meeting to order and welcomed all in attendance. He stated that the purpose of this meeting was a Motor Sports Facilities Ordinance Work Session.

Staff and Chairman Hawkins had listened to tapes from the last meeting and had come up with a work sheet of 10 items for discussion. Chairman Hawkins stated that he hoped the Board could come to some consensus on these items.

Ten Items for Discussion

1. Hours of Operation

There was much discussion. It was the consensus of the Board to adopt as the new hours of operation the following AHours of Operation - No racing events may be conducted during the hours of 11:00 p.m to 7:00 a.m. Racing events may be conducted for a maximum of three (3) continuous days, a maximum of five (5) days in any calendar week, and a maximum of six (6) hours per day.@ It was also the consensus to delete the list on page 5, to add day restrictions to the hours and to add some definitions of additional types of events. Training events, practice sessions, time trials, and qualifications should be included as events.

2. Separation - 2 miles from health care facility; 1500 ft. from school, library, church, residence.

1,500 feet was the consensus, as a setback from the facility property line. This would be measured from the edge of the racetrack (surface or pavement) to their property line. This would be a good buffer area. This should be changed in other places that it is referenced in the ordinance.

3. Should site standards apply if residence is within 2 miles of motor sports facility?

This was handled in discussion of #1 and #2 above.

4. Density - 300 residences within a 1 mile radius of motor sports facility.

It was the consensus of the Board to change this number from 300 to 250.

5. Definitions of motor sports facility and racing event.

There had already been discussion regarding racing event definitions, above # 1.

There was much discussion regarding minor and major motor sports facilities. It was the consensus of the Board to designate 1-1,000 seats as a minor facility and anything above 1,000 seats as a major facility. It was the consensus to have a 500 ft. setback for minor facilities.

There was some discussion regarding 24 hour permits for one day events or temporary events. Staff had called these isolated racing events. No more than two racing events per calendar year per any one location was the consensus of the Board for isolated racing events.

6. Facilities and residences outside of Henderson County and within municipalities should be considered.

Chairman Hawkins stated that this meant looking at the things on a line with Buncombe County. It basically dealt with what you counted, i.e. a church across the County line. It was the consensus of the Board that they did wish to count those things. Staff will incorporate by language these wishes.

7. Dust effects considered in general standard.

Staff had proposed to add dust effects in the General Standards, page 6, section VIII, #2. It was the consensus of the Board to approve this addition.

8. Lower property values should be stricken from whereas clause.

It was the consensus of the Board not to make a statement about the effect on property values.

9. Worsening of traffic congestion as general standard.

10. Noise regulation.

#9 and #10 were discussed as to whether or not these were necessary to be in the whereas clauses. Jennifer Jackson stated that the Board could go to the findings and match the whereas clauses or even drop the whereas clauses completely. It does set up the Board=s justification for doing the regulation that they are accomplishing with the ordinance.

It was the consensus of the Board to drop all the whereas clauses.

There was discussion then of the purpose and findings. It was the consensus of the Board to remove some of the language such as objectionable.

Angela Beeker asked if staff were authorized to put in language that the applicant has to state what they anticipate the noise level to be in their application. They will also be required to submit a noise mitigation plan with their application.

Chairman Hawkins requested staff to bring back a clean revised copy either at the first or second meeting in April.

There being no further business to come before the Board, the meeting was adjourned at 3:50 p.m.




Elizabeth W. Corn, Clerk Grady Hawkins, Chairman