Henderson County Board of Commissioners

1 Historic Courthouse Square, Hendersonville, NC

Wednesday, July 20, 2011

9:00 A.M.













A.    Minutes:  June 6, 2011 – Regularly Scheduled Meeting

    June 7, 2011 – Continuation of Regularly Scheduled Meeting

    June 13, 2011 – Special Called Meeting

    June 15, 2011 – Regularly Scheduled Meeting

            Approval of minutes from previous meetings

B.     Tax Collector’s Report

Routine monthly report on current tax collections

C.     Tax Refunds

Routine monthly request for approval of tax refunds

D.    Tax Releases

Routine monthly request for approval of tax releases

E.      Capital Facilities Status Reports

Routine monthly status report on current capital/facility projects

F.      July Construction Management Update

Routine monthly status report on current construction projects

G.     Energy Management Update

Routine quarterly status report on fuel and energy usage

H.     Environmental Advisory Committee Bylaws

Request approval of changes to the Environmental Advisory Committee Bylaws

I.        Surplus Vehicles

Request to surplus vehicles and authorize staff to sell the surplus vehicles

J.       Partnership Expenses at Fairgrounds Property

Request to credit funding expended by the Partnership against current rent payments

K.     Annual Volunteer Appreciation Banquet

Request to set October 18th as the date for the banquet

L.      Non-Profit Performance Agreements

Request for authorization for the Chairman to execute funding agreements

M.    Revised FY 12 Consolidated Agreement with the NC Department of Health and Human Services ((NCDHHS)

Request the Board approve a revised FY12 Consolidated Agreement with NCDHHS

N.     Designation of Voting Delegate to NCACC Annual Conference

Request to designate Chairman Edney as the Voting Delegate to the NCACC Annual Conference

O.     Public Records Disposal Request

Request approval to dispose of public records meeting the requirements of the County’s current Record Retention Policy

P.      Electronic Recording of Public Meetings and Appeals

Request to amend Chapter 6 of the Henderson County Code to allow county departments to keep electronic records of public meetings and hearings instead of creating minutes or verbatim transcripts

Q.     Reimbursement resolution for Henderson County Hospital Corporation

Request to approve a reimbursement resolution for Pardee Hospital



  1. Notification of Vacancies

Notification of citizen vacancies to County Boards and Committees

1.      Fire and Rescue Advisory Committee – 1 vac.

2.      Historic Resources Commission – 1 vac.

3.      Hendersonville City Zoning Board of Adjustment – 3 vac.

4.      Nursing/Adult Care Home Community Advisory Committee – 2 vac.


  1. Nominations

Nominations of citizens to County Boards and Committees

1.      CJPP (Criminal Justice Partnership Program) – 2 vac.

2.      EMS Quality Management Committee – 3 vac.

3.      Environmental Advisory Committee –1 vac.  

4.      Henderson County Board of Health – 2 vac.

5.      Historic Resources Commission – 1 vac.

6.      Juvenile Crime Prevention Council – 12 vac.

7.      Mountain Valleys Resource Conservation and Development Program – 1 vac.

8.      Nursing/Adult Care Home Community Advisory Committee – 1 vac.

9.      Senior Volunteer Services Advisory Council – 3 vac.



A.     FY 2010-2011 Tax Collection Settlement; FY 2011-2012 Tax Order For Collection

Request for the Board to approve the tax collector’s settlement for Fiscal Year 2011 taxes, and further approve the bonds, the order of collection and charge for collection to the tax collector for Fiscal Year 2012 taxes

B.     Contractor Selection – Solar Thermal Hot Water for Detention Center

Request for the Board to approve the selection of So/Therm for the Power Purchase Agreement and Lease for the Solar Thermal Hot Water system at the Detention Center

C.     Broadcasting Policies and Procedures

Request for Board approval of amendments to the Broadcasting Policies and Procedures

D.     Animal Ordinance modifications

Request for Board approval of amendments to the Animal Ordinance

E.      Update on ABC Store on Upward Road

The Board is requested to hear a presentation from Charlie Byrd, incoming Chairman of the Hendersonville ABC Board

F.      Henderson County Hospital Corporation Management Agreement

Management Agreement involving Hospital Corporation and UNC Health Care

G.     Evaluation of County Boards and Committees

The Board is requested to discuss the possibility of evaluating the County’s Boards and Committees

H.     Maintenance of Public Facilities

The Board is requested to discuss the maintenance of public facilities



Routine Update from the County Manager



Upcoming schedule of meetings and events


CLOSED SESSION as allowed pursuant to NCGS 143-318.11 for the following reason(s):


1.      Pursuant to N.C. Gen. Stat. §143-318.11(a)(1), to prevent disclosure of information that is privileged or confidential pursuant to the law of North Carolina or the United States, or not considered a public record within the meaning of Chapter 132 of the General Statutes.  The matter is not a public record pursuant to the provisions of N.C. Gen. Stat. §143-318.11, as the purpose of this closed session is to review general accounts from previous closed sessions for approval and, in some cases, for unsealing.


2.      Pursuant to N.C. Gen. Stat. §143-318.11(a)(3), to consult with an attorney employed or retained by the Board to preserve attorney-client privilege.


3.      Pursuant to N.C. Gen. Stat. §143-318.11(a)(4), to discuss matters relating to the location or expansion of industries or other businesses in Henderson County, including agreement on a tentative list of economic development incentives that may be offered by the Board in negotiations.


4.      Pursuant to N.C. Gen. Stat. §143-318.11(a)(6), to consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee, or to hear or investigate a complaint, charge or grievance against an individual public officer or employee.


























Henderson County believes it is the right of all citizens to participate. All persons with disabilities that need auxiliary aid should contact the Clerk to the Board at 828-697-4808, TDD number 697-4580, at least 48 hours prior to the meeting.

Agenda items can be viewed on the County’s website at