Henderson County Board of Commissioners

1 Historic Courthouse Square, Hendersonville, NC

Wednesday, July 17, 2013

9:00 A.M.











A.     Public Hearing on Ferncliff Park and Sierra Nevada – Public  Infrastructure – Economic Development Community Development Block Grant – Budget Amendment

Request the Board approve the grant budget amendment to the Ferncliff Park and Sierra Nevada Public Infrastructure CDBG Project



A.    Minutes

June 24, 2013

June 27, 2013

Approval of minutes from previous meeting(s)

B.     Tax Collector’s Report

Routine monthly report on current tax collections

C.     Pending Releases & Refunds

Routine monthly request for approval of tax releases and tax refunds

D.    County Financial Report/Cash Balance Report – May 2013

            Routine monthly financial report for the County

E.     Public Schools Financial Reports – May 2013

Routine monthly financial report for the Henderson County Public

F.      Meeting Security

Requests Board approve the proposed guidelines, prohibiting certain items in the Board’s meeting room, and  further requests that the decision of whether or not an item is permissible, be left to the discretion of staff, or the officer or staff assigned to building/meeting security

G.    Register of Deeds – Request to Use ROD Restricted funds for Automation, Enhancement and Document Preservation

Request to approve budget amendment to use $119,819 in ROD Restricted General Fund Balance

H.    Firemen’s Relief Fund Trustee

Requests appointment of Jerry Creasman as Local Firemen’s Relief Fund Trustee for Fletcher Fire & Rescue Department

I.       Designation of Voting Delegate to NCACC Annual Conference

Requests the Board designate Chairman Messer as Henderson County’s voting delegate to the NCACC Annual Conference and Vice-Chairman Thompson as an alternate

J.       Approval of contracts for Seven Falls site stabilization

Request Board award the site stabilization (Seven Falls) contract to the recommended recipient

K.    Revision of 2009 Continental Teves, Inc., agreement

Request Board approve amendment agreement

L.     Non-Profit Performance Agreements

Request approval of Not-For-Profit Performance Agreements

M.   Annual Volunteer Appreciation Dinner

Requests the Board set the date for the Volunteer Dinner for Tuesday, October 15, 2013

N.    Use of Courtroom – NCACC

NCACC requests the use of the Meeting Room on Thursday, September 19, 2013

O.    Petition for addition to State Road system

Requests the Board approve the petition to be forwarded to NCDOT

P.      Regional Hazard Mitigation Plan Bid Award

Requests the Board accept a bid from Atkins North America Inc. for a Regional Hazard Mitigation Plan

Q.    Ambulance Procurement

Requests the Board approve the purchase of two ambulances from Precision Rescue Vehicles

R.     Transfer of Surplus Equipment

Request to declare surplus and donate equipment

S.      Resolution approving Hospital Corporation refunding/refinancing

Request the Board adopt the “Resolution of the County of Henderson, North Carolina Directing the Application to the Local Government Commission for Approval of a Hospital Revenue Refunding Bond; Requesting Local Government Commission Approval of the County’s Hospital Revenue Refunding Bond (Margaret R. Pardee Memorial Hospital Project), Series 2013 and Certain Related Matters



A.    Notification of Vacancies

Notification to the Board of new vacancies on County Boards and Committees

1.      Fire and Rescue Advisory Committee – 1 vac.

2.      Henderson Tourism Development Authority – 1 vac.


B.     Nominations

Nominations of citizens to County Boards and Committees

1.      ABC Board – 2 vac.

2.      Asheville Regional Housing Consortium – 1 vac.

3.      Environmental Advisory Committee – 3 vac.

4.      Henderson County Board of Health –1 vac.

5.      Henderson Tourism Development Authority – Chair appointment

6.      Home and Community Care Block Grant Advisory Committee – 1 vac.          

7.      Hospital Corporation Board of Directors – 11 vac.

8.      Juvenile Crime Prevention Council – 9 vac.

9.      Library Board of Trustees – 1 vac.

10.  Mountain Valleys Resource Conservation and Development Program – 1 vac.     

11.  Nursing/Adult Care Home Community Advisory Committee – 1 vac.

12.  Senior Volunteer Services Advisory Council – 3 vac.   

13.  Smartstart – 1 vac.



A.    FY 2012-2013 Tax Collection Settlement; FY 2013-2014 Tax Order for Collection

Request for approval of the tax collector’s settlement for FY 2013 taxes, and approval of order of collection and charge for FY2014 taxes

B.     Social Services’ Informational Update

Routine informational update from the Department of Social Services

C.     Asheville Airport Update

Presentation from the Asheville Regional Airport on the airport’s Capital Improvement Plan

D.    Plastic Bag Presentation

Presentation on plastic bags

E.     Board Approval of Project Programming 1995 Courthouse Renovations

Requests the Board approve the programming, and authorize the County Engineer to proceed with the Design phase of the 1995 Courthouse Renovations

F.      Green River/Tuxedo/Zirconia Park

Discussion of the application of available funding


Routine Update from the County Manager



Upcoming schedule of meetings and events

A.     Set Public Hearing on Project Merit



A.     Minutes:

Approval of minutes from previous meeting(s)

                        April 17, 2013

B.     Award Construction Contract - Fletcher Warehouse Interceptor Project

            Requests the Board of Directors award the construction contract for the Fletcher Warehouse Interceptor Project to Buchanan and Sons, Incorporated for $1,381,483, approve the    proposed project budget and   authorize the County Engineer to execute the required documents


CLOSED SESSION as allowed pursuant to NCGS 143-318.11 for the following reason(s):

1.      Pursuant to N.C. Gen. Stat. §143-318.11(a)(4), to discuss matters relating to the location or expansion of industries or other businesses in Henderson County, including agreement on a tentative list of economic development incentives that may be offered by the Board in negotiations.


2.      Pursuant to N.C. Gen. Stat. §143-318.11(a)(6), to consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee, or to hear or investigate a complaint, charge or grievance against an individual public officer or employee.



















Agenda items can be viewed on the County’s website at